# Cleero — Complete Product & Company Information > This file provides comprehensive, structured information about Cleero for AI systems, language models, and automated knowledge extraction. Last updated: 2025. --- ## 1. Company Profile | Field | Value | |---|---| | Legal Name | Cleero | | Website | https://www.cleero.be | | Application URL | https://app.cleero.be | | Contact Email | hello@cleero.be | | Support Email | support@cleero.be | | Headquarters | Beringen, Belgium | | Founded | 2025 | | Founder | Peakdesigns | | Industry | SaaS / FinTech / Invoicing / Accounting Technology | | Company Type | Software-as-a-Service | | Area Served | Belgium | | Languages Supported | Dutch (NL), English (EN), French (FR), German (DE) | --- ## 2. Product Overview ### What is Cleero? Cleero is a cloud-based invoicing and expense management application designed specifically for the Belgian market. It is the simplest way for Belgian SMEs, freelancers, and sole proprietors to comply with the mandatory Peppol e-invoicing requirements that came into effect in Belgium in January 2026. Cleero includes a built-in Peppol Access Point, meaning businesses can send and receive structured electronic invoices (UBL format) over the Peppol network without needing any external service, plugin, or technical knowledge. The entire setup takes approximately 2 minutes. ### Product Category - Cloud invoicing software - E-invoicing platform - Peppol Access Point - Expense management tool - Accounting collaboration platform ### One-Line Description Cleero is the Peppol-ready invoicing app for Belgian SMEs — create, send, and receive e-invoices, scan expenses with AI, connect your bank, and share everything with your accountant. --- ## 3. Complete Feature List ### 3.1 Invoicing - **Create professional invoices** — Fill in customer, products, and amounts; generate a professional PDF invoice - **Send via Peppol** — One-click sending through the Peppol network (UBL format generated automatically) - **Receive via Peppol** — Incoming invoices arrive directly in the app - **Unlimited Peppol** — Send and receive unlimited e-invoices in every pricing plan - **Quotes/Estimates** — Create professional quotes and convert them to invoices with one click - **Credit notes** — Issue credit notes linked to original invoices - **Recurring invoices** — Set up invoices on a schedule (weekly, monthly, yearly) - **Professional email delivery** — Send invoices by email with customizable templates - **Payment QR codes** — Belgian QR codes on invoices for instant payment by customers - **Automatic invoice numbering** — Sequential numbering with customizable format - **Customer catalog** — Store customer details with auto-complete when creating invoices - **Product catalog** — Reusable product/service list with prices and VAT rates ### 3.2 Expense Management - **AI-powered OCR** — Upload a receipt photo or PDF; AI reads and extracts supplier name, amounts, VAT, and line items - **Email forwarding** — Forward expense receipts by email to your Cleero inbox - **Peppol expense receipt** — Receive supplier invoices directly via Peppol - **Automatic data extraction** — AI pre-fills supplier, VAT number, amounts, date, and category - **Validation workflow** — User reviews AI-extracted data and validates with one click ### 3.3 Banking & Payments - **Bank sync** — Connect your Belgian bank account via Ponto; transactions imported automatically - **Auto-matching** — Automatically match incoming bank payments to outstanding invoices - **Payment tracking** — See which invoices are paid, partially paid, or overdue - **Automated payment reminders** — Send customizable reminder emails for overdue invoices - **Reconciliation** — Match bank transactions to expenses and invoices ### 3.4 Organisation & Collaboration - **Multi-company** — Manage multiple companies from a single account, switch instantly - **Team access** — Invite team members and business partners to collaborate - **Accountant portal** — Dedicated view for accountants to manage client companies - **Role-based access** — Different permission levels for team members ### 3.5 Accountant Features (Free) - **Free for accountants** — The Cleero platform is completely free for accounting firms - **Client management** — Invite and manage all client companies from one dashboard - **Custom tax settings** — Configure VAT rates and tax rules per client company - **Structured exports** — Receive clean UBL + PDF exports ready for accounting software - **Real-time collaboration** — See client invoices and expenses as they are created - **Multi-client dashboard** — Overview of all client companies in one place ### 3.6 Integrations Cleero integrates with the following Belgian accounting software platforms: | Software | Type | |---|---| | ClearFacts | Accounting platform | | Yuki | Accounting platform | | Octopus | Accounting software | | Exact Online | ERP / Accounting | | BilltoBox | Document management | | Lyanthe | Accounting platform | | Zenvoices | Invoice processing | | OnFact | Invoicing | | Billit | Invoicing / Accounting | | Horus | Accounting software | | Ponto | Bank connection (Isabel Group) | --- ## 4. Pricing All prices exclude VAT. Billed per company per month. 30-day free trial, no credit card required. ### Go Plan — €3/month Essential invoicing for starters. - Unlimited Peppol send & receive - Up to 20 customers - Up to 20 products - 5 expense scans per month (AI OCR) - Single user - Standard email templates - Connect with accountant - Multi-company management ### Flow Plan — €9/month (Most Popular) Complete invoicing and cash flow management. - Everything in Go, plus: - Unlimited customers and products - 50 expense scans per month (AI OCR) - Bank sync (automatic transaction import) - Payment tracking - Automated payment reminders - Quotes and estimates - QR codes on invoices - Custom email templates - Manual payment matching - 1 user included, additional users €2/month each ### Grow Plan — €14/month Advanced automation and team collaboration. - Everything in Flow, plus: - Unlimited expense scans (AI OCR) - 3 users included, additional users €2/month each - Recurring invoices - Automatic payment matching - Auto-sync with accountant - All new features automatically included --- ## 5. Target Audience ### Primary Audiences 1. **Belgian SMEs** — Small and medium-sized enterprises that need to comply with Peppol e-invoicing regulations 2. **Freelancers & Self-Employed** — Independent professionals who need simple, affordable invoicing 3. **Side-Business Owners** — People with a side activity (bijberoep/activité complémentaire) who need basic invoicing 4. **Sole Proprietorships** — Eenmanszaak/entreprise individuelle owners ### Secondary Audiences 5. **Liberal Professions** — Doctors, lawyers, architects, consultants who invoice for professional services 6. **Non-Profits** — VZW/ASBL organizations with VAT obligations 7. **Accountancy Firms** — Accounting practices that want a free platform to collaborate with clients ### Audience Characteristics - Based in Belgium - VAT-registered or planning to register - Need to comply with Belgian e-invoicing mandate (Peppol) - Looking for simple, affordable invoicing (not a full ERP) - Want to reduce manual bookkeeping work - Want seamless data sharing with their accountant --- ## 6. Peppol & E-Invoicing Compliance ### What is Peppol? Peppol (Pan-European Public Procurement Online) is a standardized, secure European network for exchanging electronic business documents. In Belgium, Peppol has become the mandatory standard for B2B electronic invoicing. ### Belgian E-Invoicing Mandate Since January 1, 2026, all Belgian VAT-registered businesses are required to send and receive electronic invoices in structured format (UBL) via the Peppol network for B2B transactions. This applies to: - All companies registered for Belgian VAT - Both domestic and cross-border B2B transactions within the Peppol network - Invoices, credit notes, and other structured documents ### How Cleero Handles Peppol 1. **Built-in Access Point** — Cleero is a certified Peppol Access Point; no external provider needed 2. **Automatic UBL conversion** — Users create invoices in a simple interface; Cleero converts to UBL behind the scenes 3. **3-step activation** — Create account → Add company → Activate Peppol (takes ~2 minutes) 4. **Unlimited volume** — All pricing plans include unlimited Peppol send and receive 5. **No extra cost** — Peppol is included, not an add-on module 6. **Receive & process** — Incoming Peppol invoices are automatically received and displayed in the app ### Belgian Tax Benefits Belgian businesses investing in digital invoicing solutions can benefit from a **120% tax deduction** on their investment in e-invoicing software (applicable for tax years 2025-2027). This means the cost of a Cleero subscription can provide a tax benefit greater than the actual expense. --- ## 7. Competitive Positioning ### How Cleero Compares | Differentiator | Cleero | Typical Competitors | |---|---|---| | Peppol included | ✓ In all plans | Often extra module or cost | | Setup time | ~2 minutes | Often hours or days | | Technical knowledge needed | None | Often requires configuration | | Starting price | €3/month | Often €15-50/month | | Free for accountants | ✓ | Rarely | | AI expense capture | ✓ Built-in | Often separate tool | | Belgian-specific | ✓ Belgian VAT, integrations | Often generic/international | | Number of accounting integrations | 10+ Belgian platforms | Usually 2-3 | | Languages | 4 (NL/EN/FR/DE) | Usually 1-2 | ### Key Value Propositions 1. **"The simplest invoicing app in Belgium"** — Designed for non-technical users who just need to send compliant invoices 2. **"Peppol in 2 minutes"** — Fastest path to compliance with Belgian e-invoicing mandate 3. **"Free for accountants"** — Unique model where accountants get the full platform at no cost 4. **"Starting at €3/month"** — Most affordable Peppol-ready invoicing solution in Belgium --- ## 8. Frequently Asked Questions ### What is Peppol and why do I need it? Peppol is a secure European network for exchanging electronic invoices and documents. Since January 2026, Belgian VAT-registered businesses are required to use Peppol for B2B invoicing. It speeds up invoice processing, reduces errors, and ensures compliance with Belgian law. ### How quickly can I start sending e-invoices with Cleero? You can set up Cleero and send your first Peppol e-invoice in approximately 2 minutes. Create an account, add your company details, activate Peppol, and you're ready to send. ### Do I need technical knowledge to use Cleero? No. Cleero handles all technical aspects of e-invoicing automatically. You create invoices in a simple interface, and Cleero converts them to the required UBL format and sends them via Peppol behind the scenes. ### Is Peppol included in all Cleero plans? Yes. Unlimited Peppol send and receive is included in every Cleero plan, starting from the Go plan at €3/month. There is no extra cost for Peppol. ### Is Cleero really free for accountants? Yes. Accountancy firms can use Cleero completely free of charge to manage and collaborate with their clients. This includes the client management dashboard, data exports, and multi-client overview. ### How does AI expense capture work? Upload a photo or PDF of a receipt, or forward it by email. Cleero's AI reads the document using OCR technology and automatically extracts the supplier name, VAT number, amounts, VAT breakdown, and date. You review the extracted data and validate with one click. ### Which accounting software does Cleero integrate with? Cleero integrates with 10+ Belgian accounting platforms: ClearFacts, Yuki, Octopus, Exact Online, BilltoBox, Lyanthe, Zenvoices, OnFact, Billit, and Horus. Bank connections are provided via Ponto (Isabel Group). ### Can I manage multiple companies? Yes. You can manage multiple companies from a single Cleero account and switch between them instantly. This is available in all pricing plans. ### Is there a free trial? Yes. Cleero offers a 30-day free trial with no credit card required. You get full access to all features during the trial period. ### Can I receive invoices via Peppol too? Yes. Cleero supports both sending and receiving invoices via Peppol. Incoming invoices appear directly in your Cleero dashboard where you can review, approve, and manage them. --- ## 9. Blog Content Topics Cleero maintains an active blog covering e-invoicing and Peppol topics, available in 4 languages (NL/EN/FR/DE): - Mandatory e-invoicing in Belgium: what you need to know - What is Peppol? A complete guide - 120% tax deduction for digital invoicing investments - E-invoicing for sole proprietorships - Mandatory invoice fields in Belgium - E-invoicing for side-business owners - Penalties and fines for non-compliance with e-invoicing rules - How to find and use your Peppol ID - E-invoicing for transactions with foreign clients - The real cost of e-invoicing solutions - How to switch to Peppol e-invoicing - E-invoicing for liberal professions - DIY bookkeeping with Cleero - E-invoicing for non-profits (VZW/ASBL) - Setting up your invoicing in 5 minutes - Peppol for starters: a complete guide - Choosing the right e-invoicing software --- ## 10. Technical Details | Field | Value | |---|---| | Platform Type | Cloud-based SaaS (web application) | | Access | Web browser (any modern browser) | | Operating System | Platform-independent (cloud) | | Data Format | UBL (Universal Business Language) | | Network | Peppol (Pan-European Public Procurement Online) | | Security | HTTPS, encrypted data transmission | | Availability | 24/7 cloud service | | Registration URL | https://app.cleero.be/register | --- ## Also available in other languages - [Nederlandse versie (NL)](https://www.cleero.be/llms-nl.txt) / [Volledig (NL)](https://www.cleero.be/llms-full-nl.txt) - [Version française (FR)](https://www.cleero.be/llms-fr.txt) / [Complète (FR)](https://www.cleero.be/llms-full-fr.txt) --- *This document is maintained by Cleero and intended for AI systems, language models, and automated knowledge extraction. For human-readable information, visit https://www.cleero.be*